Which do you need?
No Dutch entity yet?
Hire in the Netherlands instantly without a local entity. Legal employer, payroll, tax and compliance handled on our side while you manage the talent.
How it works →Dutch payrollAlready have a Dutch entity?
Two options: full payrolling, where we become the legal employer and carry the employer risk, or payroll administration, where you stay the employer and we run the monthly salary processing, 30% ruling and pension.
Request Audit →
NEN 4400 compliant. SNA certified.
ICS Staffing and Payroll B.V. is listed in the SNA register of Stichting Normering Arbeid. Hiring through an SNA certified provider limits your chain liability for unpaid wage tax and social premiums.
How we work
Four operating commitments that decide whether your Dutch hires happen on time or stall in paperwork.
All-in-one
One predictable fee covers payroll, taxes, insurances and our service. Total Cost of Employment quoted up front.
Compliant
Delivered by our KvK-registered, SNA-audited Dutch entity, with a certified EOR partner for sponsored non-EU hires.
Efficient
Dashboards for approvals, payslips and reports. Receive an offer within 2 business days.
Close by
Direct line to your payroll and HR specialist. No chatbots, no first-line call centers.
What we commit to
Cancel freely in month one
No lock-in during the first month. If the fit is wrong, you walk away without penalty.
100% compliance guarantee
Contracts, payslips and filings meet Dutch law. If we get it wrong, we fix it and carry the cost.
Fixed price, no hidden fees
One agreed rate covers payroll, taxes, insurances and our service. No surprise line items.
Offer within 2 working days
Send us the headcount and salaries; you get a written quote within two working days.
The Onboarding Blueprint
Contracting
Signing the EOR master agreement and defining the scope of the local Dutch contract.
Compliance
Validation of identity, 30% ruling eligibility, and mandatory Dutch social insurances.
Execution
Automated monthly payroll runs with integrated holiday pay and sick leave tracking.
Reporting
Full financial statements and wage tax filings delivered to your HQ portal monthly.
People, not chatbots
Your payroll and employment contracts are handled by a fixed team in Rotterdam: a director with over twenty years of payroll leadership and a labour law lawyer who reviews every contract.
Meet the full team
Director of ICS Staffing & Payroll, responsible for Employer of Record and Dutch payroll engagements, with over twenty years of commercial and payroll leadership.
Labour law lawyer at ICS Payroll, responsible for employment contracts, CAO application and dismissal law.
See how much your expat hires could save
Model employer costs and the net benefit of the 30% ruling in under a minute.
“From the very beginning the team made onboarding seamless. Continuous support, professionalism, and expertise in handling contracts and payroll have been invaluable.”
Why Dutch
Payroll Specialists?
Deep local expertise beats global generic software. We understand the nuances of the Dutch labor market.
30% Ruling Specialist
Maximum tax efficiency for your expats. We handle the entire application process with the Belastingdienst.
No Local Entity
Employment contract ready in 2 to 5 working days, no Dutch entity needed. We carry the employer obligations; you direct the work.
Sickness & Holiday
Dutch labor law requires 2 years of sick pay coverage. Our insurance-backed model protects your budget.
Collective Labor
Ensuring 100% compliance with industry-specific CAOs (Collectieve Arbeidsovereenkomst).
Frequently asked
An Employer of Record is the legal Dutch employer of your worker - used when you have no local entity. Dutch payroll is for companies that already have a BV or branch and want monthly salary processing outsourced. In both cases you direct the work and have one point of contact at ICS.
A full Employer of Record. A PEO (co-employment) does not exist as a legal construct in the Netherlands. The legal employer is ICS Staffing and Payroll B.V., or for sponsored non-EU hires our certified Dutch EOR partner; you direct the work.
For EU/EEA and Dutch-resident hires the employment contract is ready within 2 working days of the signed agreement (payrolling) or 3 to 5 working days (EOR). Non-EU hires go through the Highly Skilled Migrant route and depend on IND processing time, typically 2 to 4 weeks.
Yes. We file with the Belastingdienst, manage renewals, and apply the salary norm and look-back rules. Eligibility check happens before contracting.
One all-in monthly fee covering payroll, social premiums, holiday allowance, pension, and our service. We quote Total Cost of Employment up front per role - no surprise charges.
Non-EU hires are sponsored through our certified Dutch EOR partner, a recognised IND referent, under the Highly Skilled Migrant scheme, including the orientation year transition. We manage the engagement and remain your point of contact.
That depends on the route. For EU/EEA and Dutch-resident hires, ICS Staffing and Payroll B.V. is the legal employer. For non-EU hires that need Highly Skilled Migrant sponsorship, our certified Dutch EOR partner, a recognised IND sponsor, is the legal employer and we manage the engagement. Either way you direct the work and deal with one fixed contact at ICS.
Start Expansion
Get a detailed quote for EOR or payroll within 2 working days.